We build custom dealer and distributor management systems that bring orders, pricing, schemes, targets, claims and your field team into one place, connected to your ERP and accounts.
1// Monthly scheme payout for every dealer2export async function settleSchemes(month) {3 for (const dealer of await activeDealers()) {4 const sales = await salesFor(dealer, month);5 const earned = applySchemes(dealer.schemes, sales);6 await createCreditNote(dealer, earned); // accounts7 await notifyDealer(dealer, earned);8 }9}Worked with
Problems we solve
As a manufacturer's dealer and distributor network grows, managing it by phone, WhatsApp and Excel stops working.
Orders arrive in every format, get re-typed and sometimes get missed.
Schemes, discounts and claims are calculated by hand, leading to errors and arguments.
You know what you sold to distributors, but not what they sold onwards.
Sales visits, beat plans and dealer feedback live in notebooks and phones.
Our solution
A custom DMS built around how you sell, connected to the systems you already run.
Your hierarchy, price lists, schemes, credit rules and approvals, not a generic template.
Dealers, distributors, your sales team and head office each get the screens they need, on web and mobile.
Orders, invoices, payments and credit notes flow to and from your ERP or accounting software.
DMS modules
Choose the modules you need now, and add the rest as your network grows.
Onboarding, KYC documents, territories, hierarchy, credit limits and agreements in one record per dealer.
Dealers and sales reps place orders against the right price list, with stock checks, approvals and dispatch tracking.
Define schemes and targets once, and let the system calculate achievements, payouts and claims automatically.
Distributors record sales to retailers and stock levels, giving you visibility beyond primary sales.
A mobile app for your field team with beat plans, visit check-ins, order booking, collections and dealer feedback.
Dealers see their ledger, outstanding and invoices; head office sees sales, collections and scheme cost by region.
What you get
Less manual work for your team, and a clear view of your channel.
Orders arrive structured and ready to approve.
Payouts calculated from agreed rules.
Primary and secondary sales in one view.
Visits, orders and collections recorded.
Dealers, orders and ledgers in one system.
Code and data owned by you.
Why us
We build custom ERP, CRM and B2B portals, the systems a DMS connects to.
Dealer portals, admin dashboards and field apps from one team.
Your schemes, approvals and hierarchy, not a generic template.
A proposal with modules, phases and a customised quotation.
A free strategy call, then a written proposal with a customised quotation.
Our approach
Open each step to see what it covers.
Your hierarchy, price lists, schemes, approvals and the reports head office needs.
Modules prioritised into phases, agreed in writing.
Screens for dealers, distributors, the field team and head office, reviewed with your team.
Built in short iterations, connected to your ERP or accounting software.
A pilot with a few dealers and one region before wider rollout.
Dealer onboarding, team training and ongoing improvements.
Common situations
Most DMS projects start from one of these problems.
Technology
Mainstream, well-supported technology you can maintain long term.
Options
How the main options compare.
| Criteria | Custom DMS | Off-the-shelf DMS | ERP add-on module |
|---|---|---|---|
| Fit to your schemes and rules | Built around them | Configurable within limits | Depends on the ERP |
| Dealer and field apps | Designed for your users | Standard apps | Often limited |
| ERP integration | Built for your ERP | Common connectors | Native |
| Ownership | You own the code and data | Subscription | Part of the ERP licence |
| Best for | Distinct channel processes | Standard distribution | Simple dealer needs |
If an off-the-shelf DMS fits your process, we'll say so.
Who it's for
Common sectors that sell through dealers and distributors.
Large catalogues, dealer price lists and schemes.
See the workDealer orders, site deliveries and retailer schemes.
Distributor stock, warranties and claims.
Distributors, retailers, beat plans and secondary sales.
Seasonal schemes, dealer credit and field teams.
Dealer networks, parts catalogues and claims.
How we work together
Every engagement starts with a written proposal and a customised quotation.
Start with orders and dealers, then add schemes, secondary sales and the field app.
Best for: Most manufacturers
A dealer-facing portal connected to your ERP as the first step.
Best for: Reducing order and status calls
A dedicated team improving the DMS as the channel grows.
Best for: Large dealer networks
Guide
For manufacturers, a dealer management system (DMS) manages the relationship with dealers and distributors: onboarding, orders, pricing, schemes, targets, claims, payments and the field team that serves them.
The term is also used for software that car and equipment dealerships use to run their own showrooms. This page is about the manufacturer's side: managing a network of dealers.
An ERP runs your internal operations: production, inventory, purchasing and accounts. A B2B portal is the screen your dealers use to order and check status. A DMS is the wider system for the channel, including schemes, targets, claims, secondary sales and the field team, and it usually includes a dealer portal.
Many manufacturers start with a dealer portal connected to their ERP and grow it into a full DMS.
Schemes are where most disputes happen. Write every scheme as clear rules: eligibility, period, slabs, products and payout method. A system can then calculate achievement daily and show dealers where they stand.
Keep a record of every scheme version, so past payouts can always be explained.
Adoption depends on making dealers' lives easier: faster order confirmation, visible scheme progress and their ledger on their phone. Start with a pilot group, collect feedback and support onboarding through your sales team.
WhatsApp notifications for order and dispatch updates help dealers adopt the system without changing habits overnight.
Before any software is designed, write down how your channel actually works: the levels in your hierarchy (for example company, distributor, dealer and retailer), who orders from whom, which price list applies to each, how credit is approved, and who signs off schemes and claims.
This map usually reveals exceptions, such as special prices for key dealers or region-specific schemes. Designing for them from the start avoids workarounds later.
Unchecked credit is one of the biggest risks in a dealer network. A DMS can check each order against the dealer's credit limit and outstanding, and route exceptions for approval instead of blocking business entirely.
Dealers should see their own ledger, invoices and outstanding at any time. It reduces disputes and the calls your accounts team handles.
The DMS should not become a second set of books. Decide which system owns which data: typically the ERP or accounting software owns items, stock, invoices and ledgers, and the DMS owns dealer interactions, orders, schemes and field activity.
Orders flow from the DMS to the ERP, and invoices, dispatches and payments flow back. Agree how often data syncs and how errors are handled before building.
Start with a pilot region and a group of dealers who are willing to try it. Train your sales team first, because they will help dealers adopt it. Collect feedback for a few weeks before wider rollout.
Make the system useful to dealers from day one, for example faster order confirmation, visible scheme progress and their ledger on their phone. Adoption follows usefulness.
Plan reports around decisions: sales by region, product and dealer; scheme cost against sales; outstanding and ageing; secondary sales and distributor stock; and field team visits against plans.
Fewer, trusted reports beat many unused ones. Dashboards should show exceptions that need action, such as dealers over their credit limit or slow-moving stock at distributors.
Costs depend on the modules, the number of user roles, mobile apps, ERP and accounting integration, data migration, and support.
We don't publish fixed prices or packages. After a strategy call, we send a written proposal with a customised quotation.
Before you talk to us
Software that manages your dealer and distributor network: onboarding, orders, pricing, schemes, targets, claims, payments and the field team.
A B2B portal is the screen dealers use to order and check status. A DMS is the wider system, including schemes, claims, secondary sales and the sales team app.
Yes. Orders, invoices, payments and credit notes can sync with your ERP or accounting software, depending on what it supports.
Yes. Distributors can record sales to retailers and stock levels through simple screens or an app.
Yes. A field app can include beat plans, visit check-ins, order booking, collections and dealer feedback.
Yes. Most manufacturers start with dealers and orders, then add schemes, secondary sales and the field app in later phases.
You do. Code, data and accounts are handed over in your name.
Yes, through a dealer app or mobile-friendly portal, with their own price list and order history.
Yes. Orders can be checked against credit limits and outstanding, with exceptions routed for approval.
Yes. Schemes can be set up by region, dealer category, product and period.
Yes. Order, dispatch and payment updates can be sent on WhatsApp using approved templates.
No. This page is about manufacturers managing their dealer and distributor networks, not software for running a vehicle showroom.
It depends on modules, user roles, apps, integrations and support. We do not publish fixed prices; share your requirements for a customised quotation.
Contact us
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